About the Firm

Our mission: Transforming infrastructure for the next generation with passion and kindness.

We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania. Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services.

Knowledge, Skills, and Abilities

We have an opening for Accounting Specialist in our Syracuse office.

As an Accounting Specialist at Prudent Engineering, you will play a crucial role in maintaining the financial health and integrity of our organization. You will be responsible for a variety of accounting tasks and will work closely with the finance team to ensure accurate and timely recording of financial transactions. The ideal candidate will possess a keen attention to detail, strong analytical skills, and a solid understanding of accounting principles and practices.

Key Responsibilities:

• Billing Coordination: Collaborate with various departments, such as sales, finance, and operations, to obtain necessary information for invoice creation and resolve any discrepancies.

• Data Entry: Enter and update customer information, sales data, and billing details into the invoicing system accurately and efficiently.

• Review and Verification: Perform thorough reviews of invoices for accuracy, completeness, and compliance with company policies and customer requirements.

• Dispute Resolution: Investigate and resolve billing inquiries, disputes, and discrepancies promptly and professionally, ensuring customer satisfaction.

• Relationship Management: Communicate with clients and internal stakeholders regarding invoice-related matters, providing exceptional customer service and building strong relationships.

• Reporting and Analysis: Prepare periodic reports on billing activities, outstanding balances, and aging analysis to support financial decision-making processes.

• Process Improvement: Identify opportunities to streamline and improve the invoicing process, suggesting and implementing effective solutions to enhance efficiency and accuracy.

• Documentation: Maintain proper documentation of invoice-related activities, including correspondence, adjustments, and any other relevant records.

• Compliance: Ensure compliance with applicable regulations, laws, and company policies related to billing and invoicing.

• 401(k)

• Dental insurance

• Health insurance

• Life insurance

• Paid time off

• Vision insurance

• 8 hour shift

• East Syracuse, NY 13057: Reliably commute or planning to relocate before starting work (Required)

Requirements:

High School Diploma or equivalent; Associate or Bachelor's Degree.

Strong numerical aptitude and attention to detail, with the ability to analyze and interpret financial data accurately.

Proficiency in using accounting software and invoicing systems; knowledge of ERP systems is a plus.

Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Exceptional communication skills, both written and verbal, with the ability to effectively interact with clients and internal stakeholders.

Problem-solving and critical-thinking abilities, with a proactive approach to resolving issues.

Strong customer service orientation and a commitment to providing outstanding service to clients.

Ability to work independently as well as collaboratively within a team environment.

Proficiency in Microsoft Office Suite, particularly Excel, for data entry, analysis, and reporting.

Join our dynamic team and contribute your expertise as an Accounting Specialist to help drive our company's financial success. We offer competitive compensation, comprehensive benefits, and a stimulating work environment that values professional growth and development. 

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• East Syracuse, NY 13057: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Salary: $39,000-$48,000*

We offer a comprehensive benefits package with excellent opportunity for advancement. Prudent Engineering is an Equal Opportunity Employer.

*Actual compensation may vary based on work experience, location, market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.

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